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Understanding SAP licensing


SAP licensing is widely accepted to be one of the most complex models of all the major vendors. Unlike other vendors SAP bases its licensing on usage, but just to add to the complexity, doesn’t always explicitly and unambiguously define usage. One of the key metrics for SAP applications is the ‘Named User’ of which there are three main types.

  • Professional user – is able to perform certain operational tasks such as system administration or system management type roles that are within the agreed license metrics. The user should also have the rights that are specified by the SAP Application Limited Professional User.
  • Limited professional user – can perform limited operational roles as defined by the software license.
  • Employee user – has the ability to perform tasks purely for the individuals own use and not on behalf of anyone else, tasks that are set out by the software license.

Software Engines

In addition to Named Users there are also SAP Engines, also known as SAP packages. Engines are additional software components that need to be purchased separately, such as the SAP Payroll Engine.



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Certero are a vendor and supplier of products and solutions for: IT Asset Management (ITAM), Software Asset Management (SAM) and Software License Optimization and Entitlement (SLOE). Complimented by tailored services, our mission is to provide the best solutions that work individually and holistically together, seamlessly and optimally on a single platform – AssetStudio.

The AssetStudio platform consists of a number of products designed to solve a specific software asset management problem. It covers the entire IT estate, including: mobiles & tablets, laptops & desktops, servers, datacentre and the Cloud. Across all the major software environments: Microsoft Windows & Apple Mac OS, IBM, SAP, Oracle and UNIX/Linux.

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It is currently estimated that on average, 70% of a software asset manager’s time is spent collating, interpreting and analyzing data from various sources. This leaves only 30% to actually act upon the knowledge, perform software optimization tasks and drive forward the software asset management agenda within the organization.

Now, with a single, holistic source of hardware and software asset information, with integrated reporting transforming data into useful knowledge, managers can access the information they require in seconds.

Developed from a single vision, the AssetStudio software asset management platform:
• Takes feeds from all the major ITAM solutions
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