Your SAP system already records a large proportion of the data that is necessary to produce your Effective License Position (ELP). This includes details of all your:
- SAP systems
- SAP system users
- Roles, assigned roles and authorizations
This information needs to be extracted, normalized (i.e. put into a format that removes duplications and is easily understandable) and collated for it to be usable in the next stage of the ELP preparation process.
There are typically three basic user license types for SAP applications:
- Professional User – a Named user who is able to perform certain operational tasks (such as system administration or system management type roles) that are within the agreed license metrics. The user should also have the rights that are specified by the SAP Application Limited Professional user. This is the default type of license, assigned if no other is specified when the user is setup in the SAP system and is also one of the most expensive.
- Limited Professional User – a Named user who can perform limited operational roles as defined by the software license.
- Employee User – Named user who has the ability to perform tasks purely for the individual’s own use and not on behalf of anyone else, tasks that are set out by the software license.